Appendix E to Subpart A of Part 1 - United States Mint
31:1.1.1.1.2.1.1.9.5 : Appendix E
Appendix E to Subpart A of Part 1 - United States Mint
1. In general. This appendix applies to the United States
Mint.
2. Public reading room. The U.S. Mint will provide a room
on an ad hoc basis when necessary. Contact the Freedom of
Information/Privacy Act Officer, United States Mint, Judiciary
Square Building, 7th Floor, 633 3rd Street NW, Washington, DC
20220.
3. Requests for records. Initial determinations as to
whether to grant requests for records of the United States Mint
will be made by the Freedom of Information/Privacy Act Officer,
United States Mint. Requests may be mailed or delivered in person
to: Freedom of Information Act Request, Freedom of
Information/Privacy Act Officer, United States Mint, Judiciary
Square Building, 7th Floor, 633 3rd Street NW, Washington, DC
20220.
4. Administrative appeal of initial determination to deny
records. Appellate determinations with respect to records of
the United States Mint will be made by the Director of the Mint.
Appeals made by mail should be addressed to: Freedom of Information
Appeal, Director, United States Mint, Judiciary Square Building,
7th Floor, 633 3rd Street NW, Washington, DC 20220.
Appendix E to Subpart C of Part 1 - Alcohol and Tobacco Tax and Trade Bureau
31:1.1.1.1.2.3.1.17.14 : Appendix E
Appendix E to Subpart C of Part 1 - Alcohol and Tobacco Tax and
Trade Bureau
1. In general. This appendix applies to the Alcohol and
Tobacco Tax and Trade Bureau. It sets forth specific notification
and access procedures with respect to particular systems of
records, identifies the officers designated to make the initial
determinations with respect to notification and access to records
and accountings of disclosures of records. This appendix also sets
forth the specific procedures for requesting amendment of records
and identifies the officers designated to make the initial and
appellate determinations with respect to requests for amendment of
records. It identifies the officers designated to grant extensions
of time on appeal, the officers with whom “Statements of
Disagreement” may be filed, the officer designated to receive
service of process and the addresses for delivery of requests,
appeals, and service of process. In addition, it references the
notice of systems of records and notices of the routine uses of the
information in the system required by 5 U.S.C. 552a(3), (4) and
(11) and published annually by the Office of the Federal Register
in “Privacy Act Issuances”.
2. Requests for notification and access to records and
accountings of disclosures. Initial determination under 31 CFR
1.26, whether to grant requests for notification and access to
records and accountings of disclosures for the Alcohol and Tobacco
Tax and Trade Bureau, will be made by the Director, Regulations and
Rulings Division, or the delegate of such officer. Requests may be
mailed or delivered in person to:
Privacy Act Request, Director, Regulations and Rulings Division,
Alcohol and Tobacco Tax and Trade Bureau, 1310 G Street, NW., Box
12, Washington, DC 20005. Requests may also be faxed to
202-453-2331.
3. Requests for amendment of record. Initial
determinations under 31 CFR 1.27 (a) through (d) with respect to
requests to amend records maintained by the Alcohol and Tobacco Tax
and Trade Bureau will be made by the Director, Regulations and
Rulings Division. Requests for amendment of records may be mailed
or delivered in person to:
Privacy Act Request, Director, Regulations and Rulings Division,
Alcohol and Tobacco Tax and Trade Bureau, 1310 G Street NW., Box
12, Washington, DC 20005. Requests may also be faxed to
202-453-2331. The Bureau will process a faxed request when the
request meets the identity verification requirements outlined in
paragraph 4(a) of this Appendix.
4. Verification of identity. (a) In addition to the
requirements specified in 31 CFR 1.26(d) of this appendix, each
request for notification, access or amendment of records made by
mail or fax shall contain the requesting individual's date and
place of birth and a statement signed by the requester asserting
his or her identity and stipulating that the requester understands
that knowingly or willfully seeking or obtaining access to records
about another person under false pretenses is a misdemeanor and
punishable by a fine of up to $5,000 provided, that the Alcohol and
Tobacco Tax and Trade Bureau may require a signed notarized
statement verifying the identity of the requester.
(b) Individuals making requests in person will be required to
exhibit at least two acceptable identifying documents such as
employee identification cards, driver's license, medical cards, or
other documents sufficient to verify the identity of the
requester.
(c) The parent or guardian of a minor or a person judicially
determined to be incompetent, shall in addition to establishing the
identity of the minor or other person he represents as required in
(a) and (b), establish his own parentage or guardianship by
furnishing a copy of a birth certificate showing parentage (or
other satisfactory documentation) or a court order establishing the
guardianship.
5. Request for physical inspection of records. Upon
determining that a request for the physical inspection of records
is to be granted, the requester shall be notified in writing of the
determination, and when and where the records may be inspected. The
inspection of records will be made at the Alcohol and Tobacco Tax
and Trade Bureau Field Office or other facility located nearest to
the residence of the individual making the request. Such inspection
shall be conducted during the regular business hours of the field
office or other facility where the disclosure is made. A person of
the requester's own choosing may accompany the requester provided
the requester furnishes a written statement authorizing the
disclosure of the requester's record in the accompanying person's
presence. The record inspection will be made in the presence of a
representative of the Bureau. Following the inspection of the
record, the individual will acknowledge in writing the fact that he
or she had an opportunity to inspect the requested record.
6. Requests for copies of records without prior physical
inspection. Upon determining that an individual's request for
copies of his or her records without prior physical inspection is
to be granted, the requester shall be notified in writing of the
determination, and the location and time for his or her receipt of
the requested copies. The copies will be made available at the
Alcohol and Tobacco Tax and Trade Bureau field office or other
facility located nearest to the residence of the individual making
the request, unless the individual requests that the documents be
sent by mail. Copies shall be received by the requester during the
regular business hours of the field office or other facility where
the disclosure is made. Transfer of the copies to the individual
shall be conditioned upon payment of copying costs and his
presentation of at least two acceptable identifying documents such
as employee identification cards, driver's license, medical cards,
or other documents sufficient to verify the identity of the
requester. Following the receipt of the copies in person, the
individual will acknowledge receipt in writing.
7. Administrative appeal of initial determination refusing to
amend record. Appellate determinations under 31 CFR 1.27(e)
with respect to records of the Alcohol and Tobacco Tax and Trade
Bureau, including extensions of time on appeal, will be made by the
Administrator or the delegate of such officer. Appeals should be
addressed to, or delivered in person to:
Privacy Act Amendment Appeal, Administrator, Alcohol and Tobacco
Tax and Trade Bureau, 1310 G Street, NW., Box 12, Washington, DC
20005.
8. Statements of disagreement. “Statements of
Disagreement” as described in 31 CFR 1.27(e)(4) shall be filed with
the official signing the notification within 35 days of the date of
such notification and should be limited to one page.
9. Service of process. Service of process will be
received by the Administrator of the Alcohol and Tobacco Tax and
Trade Bureau or the delegate of such official and shall be
delivered to the following location:
Administrator, Alcohol and Tobacco Tax and Trade Bureau, 1310 G
Street, NW., Box 12, Washington, DC 20005, Attention: Chief
Counsel.
10. Annual notice of systems of records. The annual
notice of systems of records is published by the Office of the
Federal Register, as specified in 5 U.S.C. 552a(f). The publication
is entitled “Privacy Act Issuances”. Any specific requirements for
access, including identification requirements, in addition to the
requirements set forth in 31 CFR 1.26 and 1.27 are indicated in the
notice for each pertinent system.
[76 FR 62298, Oct. 7, 2011]